Fix SSRS Export To Word: Page Numbers Not Saving Issue
Table of Contents :
When working with SQL Server Reporting Services (SSRS), users often encounter various challenges, one of which is the inability to save page numbers when exporting reports to Word. This issue can be quite frustrating, particularly for users who rely on exporting their reports for presentations or documentation purposes. In this article, we'll delve into the reasons behind this issue, its implications, and effective solutions to ensure that your SSRS reports retain their page numbers when exported to Word. Let's explore this further!
Understanding the SSRS Export to Word Feature
SSRS is a powerful tool for generating reports from various data sources. One of its key features is the ability to export reports to different formats, including Word, Excel, and PDF. When users choose to export a report to Word, the expectation is that the final document will closely mirror the on-screen report, including page numbers.
What Happens During Export?
When exporting an SSRS report to Word, the rendering engine generates a Word document that reflects the layout and content of the report. However, there are certain limitations in how page numbers and other formatting elements are handled during this process.
Why Page Numbers Don't Save
The primary reason page numbers do not save during the export to Word process can be attributed to the way SSRS handles pagination. Here are a few factors that contribute to this issue:
- SSRS Rendering Engine: The rendering engine may not recognize certain elements as distinct page numbers that should be saved in the Word document.
- Report Design: If page numbers are included as part of the report's header or footer and not properly formatted, they might not export correctly.
- Word's Formatting Limitations: Even if SSRS generates a document that appears correct, Word has its own formatting rules that may alter or remove certain features.
Impact of the Page Number Issue
The inability to save page numbers can have several implications for users:
- Increased Manual Effort: Users may have to manually add page numbers to the exported document, which is time-consuming and prone to errors.
- Professionalism and Clarity: Page numbers are essential for professional documents, helping readers navigate through reports efficiently. Their absence can detract from the quality of the document.
- Frustration and Confusion: Users may find themselves frustrated with the SSRS export feature, leading to confusion about the tool's effectiveness.
Solutions for Fixing the Page Number Issue
Fortunately, there are several solutions and best practices that can help address the page number saving issue when exporting SSRS reports to Word. Below are some effective strategies:
1. Properly Format Page Numbers
Ensure that page numbers are placed correctly in the report's header or footer. Follow these steps:
- Add a Text Box: Place a text box in the report header or footer.
- Insert Page Number Function: Use the built-in page number functions in SSRS, such as
=Globals!PageNumberfor current page numbers and=Globals!TotalPagesfor total pages. - Verify Alignment and Formatting: Make sure that the text box is properly aligned and formatted to be clearly visible.
2. Use a Custom Code
If the built-in options do not work as expected, consider using custom code to control the output more precisely. Here's how:
- Open the Report Properties: In the report design view, go to the "Report Properties" window.
- Add Custom Code: In the Code tab, insert custom VB.NET code to manage how page numbers are generated and displayed in the report.
3. Export to PDF First
As a workaround, consider exporting the report to PDF before converting it to Word. Here’s the process:
- Export to PDF: Generate the report as a PDF document, which usually preserves page numbers and formatting.
- Convert PDF to Word: Use a PDF conversion tool to convert the PDF file to a Word document. Many online and offline tools can perform this conversion effectively.
4. Review Rendering Extensions
SSRS includes several rendering extensions. Ensure that you are using the correct extensions to generate Word files. Sometimes, selecting different rendering options in SSRS can lead to better results.
5. Update SSRS Version
If you're still encountering issues, it might be time to check for updates to your SSRS version. Each update can include bug fixes and improvements.
6. Use Third-Party Tools
In cases where native solutions do not provide satisfactory results, consider utilizing third-party reporting tools that offer enhanced exporting capabilities. These tools may handle page numbering and other formatting aspects more effectively than SSRS.
Conclusion
The page number issue when exporting SSRS reports to Word can be frustrating, but understanding its causes and implementing the right solutions can significantly enhance the user experience. By properly formatting page numbers, utilizing custom code, and exploring alternative export methods, you can ensure that your reports maintain their professionalism and clarity.
With the right strategies in place, you can make the most of SSRS and produce reports that not only convey information effectively but also look great in any format. Happy reporting!